Privacy Policy
## 🏀 KP In the Community – Privacy Policy for Parents/Guardians
**Effective Date:** July 21, 2025
**Contact Email:** [info@kishanprince.com](mailto:info@kishanprince.com)--
### 1. Parent Consent & Data Controller
By completing a booking, you (“you” or “parent/guardian”) consent to the collection and processing of your and your child’s personal information. **KP In the Community** is the data controller responsible for this data.
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### 2. What Information We Collect
We may collect the following information:
* **Child’s Details:** full name, date of birth, gender, school year
* **Parent/Guardian Info:** name, email, phone number, postal address, emergency contact
* **Medical/Allergy Info:** health conditions, dietary restrictions, special requirements
* **Payment Info:** card details, transaction records (handled securely by our payment processor)
* **Usage Data:** attendance logs, and photos/videos (only with explicit consent)
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### 3. Purpose & Legal Basis for Processing
We use your data to:
* Register your child for basketball sessions and manage bookings
* Communicate session details, updates, and term schedules
* Ensure safety, respond to emergencies, and accommodate health needs
* Process payments and maintain accurate financial records
Legal bases include contract performance, legal obligations, consent (e.g., for medical details), and legitimate interests (e.g., safe club operation).
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### 4. Data Storage & Security
Your data is stored securely and protected through encryption, password controls, and secure cloud or physical systems. Only authorized staff have access. Payment data is managed by PCI-compliant providers — we do not store your full card details.
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### 5. Data Retention
* Active registration records: for the current season + 2 years
* Financial and compliance records: up to 6 years
* Media consent and medical forms: until end of participation + 1 year
Data is securely deleted or anonymized when no longer needed.
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### 6. Sharing Your Information
We may share data with:
* Club staff and volunteers (for safety and session management)
* Emergency services and health professionals as needed
**We never sell or share personal data with third-party advertisers.**
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### 7. Your Rights
You have the right to:
* Access the data we hold
* Correct inaccuracies
* Request deletion (subject to legal/insurance obligations)
* Withdraw consent (e.g., for photography or medical info)
To make a request, contact us at **[info@kishanprince.com](mailto:info@kishanprince.com)**.
You can also complain to the UK Information Commissioner’s Office (ICO).
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### 8. Cookies & Website Privacy
Our website may use cookies to enhance your experience and for analytics. You can manage cookie preferences in your browser settings.
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### 9. No‑Refund Policy (with Free Session Credit)
* All bookings are **non‑refundable** once confirmed.
* If your child misses a session, we will provide **a free make-up session** to be selected from any of the upcoming **school-term programmes**.
* Free sessions must be used within **six months** and are subject to availability.
* We recommend booking make-up sessions early to secure a spot.
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### 10. Photos & Media
We occasionally take photos/videos during sessions for promotional or educational use. These will **never be used without separate parent/guardian consent.** You may opt out at any time.
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### 11. Policy Updates
We may occasionally update this policy. Any changes will be posted on our website with a new “Effective Date.” Registered parents will be notified of material updates.
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**KP In the Community**
Contact: **[info@kishanprince.com](mailto:info@kishanprince.com)**
Website: [https://www.kpinthecommunity.co.uk/](
https://www.kpinthecommunity.co.uk/